This article provides detailed instructions on the steps required when changing a company's headquarters address, from verifying the new address, determining the internal decision-making structure, procedures with tax authorities, to registration with the business registration authority, and post-new certificate tasks.
This step is often overlooked.
Need to check:
It is especially important to check whether the address is restricted for use as a business headquarters, especially in cases of renting apartments or houses in projects with specific usage regulations.
Do not sign long-term leases only to discover the address cannot be registered.
This is a critically important point.
There are two scenarios:
Scenario 1 – address change without changing the managing tax authority
For example, changing the address within the same tax administration area.
→ The procedure is usually simpler.
Scenario 2 – address change leading to a change in the managing tax authority
→ Procedures with the tax authority related to the relocation must be completed before registering the address change with the provincial Business Registration Authority. Article 40 of Decree 168/2025/ND-CP clearly stipulates this point.
This is the first point businesses need to determine.
The competent authority for decision-making varies depending on the type of enterprise.
Typically requires:
Requires:
Requires:
Requires:
According to Article 40 of Decree 168/2025/ND-CP, the dossier for changing the headquarters address includes an Application for change of enterprise registration content and a resolution/decision of the competent authority corresponding to each type of enterprise.
This section requires special attention if relocating to an area that changes the managing tax authority.
Businesses need to review:
Check:
For example:
It is advisable to clearly determine what obligations the business still has with the old tax authority before relocating.
The business address shown on invoices must match the business's registered information. Current e-invoice regulations also require the name, address, and tax code of the seller/buyer to be displayed according to the corresponding registered information.
After changing the address, it is necessary to work with:
Check:
Has the company name + address + tax code + seller information on the invoice been updated?
According to current regulations, businesses submit change registration dossiers to the provincial Business Registration Authority where the business's new headquarters is located.
| Dossier | Content |
|---|---|
| Application for change registration | New address information |
| Resolution/decision | According to the type of enterprise |
| Authorization dossier | If the applicant is not the legal representative |
| Other documents | If specific cases require |
After receiving the dossier, the Business Registration Authority sends information about the address change to the tax authority. The tax authority has 01 working day to respond regarding whether the business has completed related tax procedures; the Business Registration Authority processes the dossier within 03 working days if the dossier is valid.
This is when businesses have a lot of work to do.
I usually divide it into 10 groups to avoid omissions.
This article provides detailed instructions on the steps required when changing a company's headquarters address, from verifying the new address, determining the internal decision-making structure, procedures with tax authorities, to registration with the business registration authority, and post-new certificate tasks.
This article provides detailed instructions on the steps required when changing a company's headquarters address, from verifying the new address, determining the internal decision-making structure, procedures with tax authorities, to registration with the business registration authority, and post-new certificate tasks.
This article provides detailed instructions on the steps required when changing a company's headquarters address, from verifying the new address, determining the internal decision-making structure, procedures with tax authorities, to registration with the business registration authority, and post-new certificate tasks.
This article provides detailed instructions on the steps required when changing a company's headquarters address, from verifying the new address, determining the internal decision-making structure, procedures with tax authorities, to registration with the business registration authority, and post-new certificate tasks.
This article provides detailed instructions on the steps required when changing a company's headquarters address, from verifying the new address, determining the internal decision-making structure, procedures with tax authorities, to registration with the business registration authority, and post-new certificate tasks.
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