Personal Data Protection Consulting and Compliance Services

Overview

During their operations, businesses regularly collect and process personal data of employees, customers, business partners, job applicants, and website visitors. The collection, use, storage, and processing of personal data must comply with legal regulations on personal data protection.

OPLAW provides consulting services and supports businesses in building a compliance system for personal data protection (PDP), from developing policies and consent forms to preparing impact assessment dossiers and assisting with related procedures with competent authorities.

The service is designed to help businesses build a compliance foundation that aligns with their actual operations and minimizes legal risks during personal data processing.

Scope of Services

1. Developing Personal Data Protection Policies

OPLAW advises on and develops personal data protection policies tailored to the business's operations.

Depending on the operating model and data subject groups, policies can be developed specifically for:

• Employees;
• Business partners;
• Corporate clients;
• Individual customers;
• Website visitors.

The policies are developed to define the principles and methods by which businesses collect, use, store, and process personal data for each target group.

OPLAW also supports businesses in implementing the policies after they are developed.

2. Developing Personal Data Protection Forms and Documents

To ensure that personal data protection policies can be applied in practice, OPLAW assists in developing relevant forms, clauses, and documents.

For Employees and Applicants

May include:

• Employee consent forms for personal data processing;
• Consent forms for employee dependents;
• Applicant consent forms for personal data processing;
• Automatic reply content for application dossiers;
• Consent forms for audio and video recording;
• Personal data protection clauses in employment contracts.

For Business Partners

• Personal data protection clauses in contracts;
• Partner commitments on personal data protection.

For Corporate Clients

• Personal data protection clauses in contracts;
• Corporate client commitments on personal data protection.

For Individual Customers

• Personal data protection clauses in contracts;
• Customer consent forms for personal data processing.

For Website Visitors

• Cookie notices;
• Website visitor consent forms for personal data processing.

Additionally, OPLAW can assist in developing other forms tailored to the business's personal data processing needs, such as consent forms for audio and video recording for guests.

3. Drafting Personal Data Processing Impact Assessment Dossiers

OPLAW assists businesses in preparing Personal Data Processing Impact Assessment Dossiers based on the business's actual data processing activities.

The scope of work may include:

• Consulting with the business to identify personal data processing activities;
• Determining the business's role in data processing activities;
• Collecting necessary information and documents;
• Drafting the impact assessment dossier;
• Guiding the business in submitting the dossier;
• Assisting with requests for amendments and additions from competent authorities within the scope of service.

The dossier is developed based on information, documents, and the data processing model provided by the business.

4. Personal Data Cross-Border Transfer Impact Assessment Dossiers

For businesses involved in cross-border personal data transfers, OPLAW assists in assessing and preparing dossiers related to data transfer activities.

The scope of support may include:

• Reviewing personal data transfer activities;
• Identifying necessary information and documents;
• Preparing cross-border personal data transfer impact assessment dossiers;
• Guiding the business through procedures with competent authorities;
• Assisting with dossier-related requests within the scope of service.

5. Review and Consultation on Compliance Systems

Depending on the business's needs, OPLAW can assist in reviewing how the business collects and processes personal data, including data of:

• Employees;
• Applicants;
• Customers;
• Partners;
• Website visitors;
• Other data subjects.

Based on this, OPLAW provides an approach and necessary documents for the business to gradually build a personal data protection system that aligns with its actual operations.

Service Provision Process

Step 1 – Information Reception

OPLAW learns about the business model, data subject groups, types of data collected, and data processing methods of the business.

Step 2 – Assessment and Scope Definition

Identifying personal data processing activities and corresponding compliance obligations.

Step 3 – Document Development

Drafting policies, forms, clauses, and necessary dossiers according to the scope of service.

Step 4 – Discussion and Finalization

Discussing with the business, answering legal questions, and finalizing documents based on information confirmed by the business.

Step 5 – Implementation Support

Guiding the business in implementing policies, forms, and carrying out related procedures with competent authorities.

Which Businesses Should Use This Service?

The service is suitable for businesses that:

• Collect and process customer personal data;
• Have employee and applicant data;
• Operate in B2B or B2C sectors;
• Have a website that collects visitor information;
• Use personal data of partners;
• Engage in cross-border personal data transfers;
• Are building or need to review their personal data protection compliance system.

Benefits of using OPLAW's services

Develop a synchronized document system: Policies, forms, and terms are developed according to each data subject group and actual usage needs.

Reduce compliance risks: Businesses' data processing activities are reviewed, and necessary documents and procedures are identified.

Ongoing support: From consultation and document drafting to implementation guidance and related procedural support.

Tailored to business operations: The scope of consultation is determined based on the business model, customer groups, and how the business processes data.

Related Services

OPLAW provides legal services related to Data Privacy & Data Protection, including:

• Consultation on compliance with personal data protection laws.
• Development of Personal Data Protection Policies.
• Drafting of personal data processing consent forms.
• Review of personal data protection clauses in contracts.
• Personal data processing impact assessment reports.
• Personal data cross-border transfer impact assessment reports.
• Consultation on personal data incidents and breaches.
• Consultation on other legal issues related to data and privacy.